Excel binary files

Since the release of Excel 2007 it has been storing data as an XML file. This is a good practice if we want to exchange spreadsheets between different platforms, or even operating systems, but when it comes to complex calculations, which contain hundreds of thousands of rows, such documents can take up a lot of disk space. This can be overcome by saving with the use of the XSLB extension. You can read about the advantages and disadvantages of this approach in the text that follows.

Paste Special calculations

The Paste Special option provides a number of ways to manipulate the values ​​that need to be pasted back into the document. One of them is calculation, where it is possible to select a cell that contains a value, and then a range with values ​​for calculation that will perform one of the four elementary mathematical operations (addition, subtraction, multiplication, division). This can increase productivity, let’s see how it is used!

Comparative review

Sometimes it is necessary to open two Excel files and perform a comparative review. This can be done in several ways but one of the most effective is by using the View Side By Side option. In the text that follows, you will see how this option is used, and as an example, we will take two files containing lists of employees with the value of their salaries in two comparative years.

Export of documents

We are accustomed, when we want to change the type of Excel document, to save it under another name. However, in some recent versions of Excel, this operation is further facilitated. If we enter the Backstage view there we will find the Export menu that allows you to export directly to PDF or change the file type. Also, you can also directly add documents to Power BI.

Error Checking Options

Excel has built-in functionality that allows automatic error checking when entering values ​​in cells. Where he recognizes or finds error, a small green triangle in the upper left corner of the cell and a warning icon (a yellow diamond with an exclamation point) will appear. If you click on the icon then a menu will open that explains why the error occurred and offers a way to overcome it.