PowerBI workspace

Workspace, as its name says, is used for the integration of data, reports and dashboards that is used in your daily work. The default workspace is called My Workspace and everything you create (datasets, reports, dashboards) is kept on this site, unless otherwise is specified. This post is word about how to create custom workspaces and use them to share content with other users. This functionality is enabled only in PowerBI Pro version.

Once logged on PowerBI and open the menu on the left you will see My Workspace, which actually represents the default workspace. Clicking the arrow to the left of the label opens a submenu in you can see all workspaces, those you can only view and others, where you have an editing permision. Also, you will see the label GROUP WORKSPACES and right of it “+” label. Clicking on the plus sign creates a new workspace. On the right side of a window a menu Create a Group will open. Here you should type the name of the group, choose if the group public or private, or whether users are entitled only to watch or can also change reports. Adding e-mail address of your associates, associated with PowerBI service, you determine which users can access the group. By clicking on Save all settings will be saved and by this action you end the creation process.

Now, if we open PowerBI Desktop we can publish pre-created reports in the desired group. When you open the report, on the Home ribbon, there is an option Publish. After you launch it window opens in which you select whether you want to add the report to the default workspace (My Workspace) or the one you just created. By selecting desired workspace and confirming this action the report is published „in cloud“. When you access your PowerBI account will see that Dataset and Report obtained the name of a previously recorded PBX file.