Power BI user roles

In one of the previous “recipes” you could find out what Power BI Workspace is. In short, it is a collection of datasets, reports and dashboards that we want to manage within the Power BI tenant of a company. When working with the service, there is a need for different users to have different levels of access to the content. In this text you will learn more about user roles …

When you have created a workspace for additional settings, open the Workspaces menu, select the desired workspace, and then click on the “three dots” to open the context menu. Workspace Settings takes you to a menu where you can rename the workspace, create a short description, assign an icon to represent it, connect to the OneDrive folder, and more. If you need to assign user roles, open the Workspace Access menu.

This menu allows you to add team members and assign roles to them. Adding is done by entering an e-mail address. In order for Power BI to recognize an address, the user must be part of the company’s tenant . Then one of the roles is selected: Admin, Member, Contributor or Viewer. Depending on the role, the user is given different authorizations, and if you want to implement row-level security, be sure to assign the Viewer role to users who are restricted from accessing certain content.

Click Add to add the user. At the bottom of the window you see a list of all available users, where you can remove them or change their existing roles.