Formatting cell content

In addition to content, each cell is characterized by a format that aims to highlight some of its features. For example, the header of the table should be in some way highlighted, with any different font, font style or a different background color; rows could also be colored with different colors, for better visibility; numbers may have a number of decimals … The text that follows will describe ways to format the contents of a cell.

Charts, in a blink of an eye

The picture says more than 1000 words! Charts are an indispensable part of Excel reports with the goal of graphically displaying data and highlighting business trends. Recently, Excel knows that and, based on the given data, it proposes several types of reports that reflects them in the best way. Also, a user in the All Charts group can see all the offered report types and some of them use to create a new or modify an existing chart.

Shortcuts for finding and replacing content

When working with large tables often are used shortcuts for search and replacement cell contents. Searching content is done by combining the CTRL + F (Find) key and replacing the content by using the CTRL + H (Replace) key combination. By launching any of these options, when choosing the Home toolbar or the specified shortcuts, the same dialog box opens with two tabs: Find and Replace. Depending on the desired action, select the card and then fill in the options of the dialog window.

Sparklines

Sparklines are feature that is used to visualize small data series. These are charts contained in the cell, which can be columns, loss/gain columns, or line charts. This new option was released in Excel 2010 and it quickly found its way into the development of corporate reports, where key performance indicators or business trends should be emphasized. It allows us to easily see potential problems within beautiful and clear reports.

Printing a document

If we want to print a large table, it will take up several pages of reports that we have sent to the printer. On that occasion, the table header appears only on the first page. The following text will show the technique used to adjust the layout of the report so that the header is repeated on all pages. Also, we will mention several more useful techniques for preparing for printing regarding quality and the presentation of certain elements of the report.